Caruso is the AI-native fund administration platform for private markets. We replace legacy systems with modern software and integrated services, helping fund managers save time, impress investors, and grow AUM.
Since launching just over two years ago, Caruso has grown to $50B+ in assets, 500+ funds, and 75,000+ investors on the platform. We're growing 4x year-on-year, backed by committed investors, and expanding fast across Australasia and the United States.
Learn more at getcaruso.com.
Role summary
Caruso's founders are deeply involved in the day-to-day of building the company, from customer relationships and product decisions through to hiring and fundraising. As the business scales across three offices and multiple time zones, they need someone who can keep them organised, keep the offices running, and make sure nothing falls through the cracks.
As Founder EA & Office Manager, you'll split your time between executive support for the CEO and CTO and operational management across our Auckland, Sydney, and Dallas offices. You'll manage calendars and inboxes, coordinate travel, run office operations, support people and culture initiatives, and handle the kind of ad hoc projects that come with working closely with founders in a high-growth company. This role is ideal for someone who thrives on variety, moves fast, and takes pride in making everything around them run better.
What you'll do
- Manage the CEO and CTO's calendars, email, and daily priorities, ensuring their time is focused on what matters most.
- Coordinate corporate travel across NZ, Australia, and the US, including flights, accommodation, visas, and itineraries.
- Oversee office operations across Auckland, Sydney, and Dallas, including office supplies, furniture and day-to-day facilities needs.
- Manage office budgets and track expenses, including founder expense reconciliation, credit card statements, and liaising with the finance team.
- Support board and leadership meeting logistics, including scheduling, preparing agendas, distributing board packs, and recording minutes.
- Partner with the People & Culture Partner on people-focused initiatives, team events, offsites, and culture programmes.
- Manage new starter logistics, coordinating equipment orders, desk setup, access cards, and day-one readiness with department leads.
- Run ad hoc projects for the founders: researching vendors, pulling together data, coordinating cross-team efforts, and anything else that needs doing.
- Continuously improve office and operational processes, finding ways to make things smoother as the team and office footprint grow.
What we're looking for
- 3-5 years of experience in an EA, office management, or operations role, ideally supporting senior leaders in a fast-paced environment.
- Exceptional organisational skills: you can manage competing priorities across multiple time zones without dropping anything.
- Strong communication skills, both written and verbal. You'll be coordinating with everyone from the founders to building managers to external vendors.